Moundsville Rifle and Pistol Club Inc.

By-Laws

Moundsville Rifle and Pistol Club, Inc.

Article I
Name
The name of this organization will be:  Moundsville Rifle and Pistol Club, Inc.

 Article II
Purposes
The purpose of this organization is to promote and encourage the use of firearms for sport among the members of the club and the public in general; to promote and advocate the use of firearms in general; to promote and advocate the use firearms in a safe and careful manner; to provide facilities for the recreational use of firearms for the members of the club; to conduct an association which will be enabled to educate the members of the general public in the use of firearms for recreation and sport.

Article III
Membership
(a)  Any citizen of the United States, 18 years of age or older and who can legally poses a firearm may become a member of this organization.  Classes of membership are defined in the Policies and Procedure Manual.

Article IV
Due
The annual dues and color of membership cards for the organization will be established each September by the Executive Committee.  Dues become effective and payable on January 1 of each year.  A member will not be in good standing if their dues are not paid by February 1 of the same year.  Dues and color of membership cards are defined in the Policies and Procedure Manual

Article V
Meetings
(a)  Annual Meeting:  an annual meeting will be held the second Tuesday of October of each year.  If the annual meeting can not take place at the date fixed, it will be held within a reasonable time thereafter, and the officers will hold over until their successors are elected.  The membership will be notified by mail and/or electronically of the Annual meeting.  Elections will be held at the annual meeting.  Officers will take office January 1.  The Organization’s Fiscal Year is January 1st thru December 31st.

(b) Regular meetings:  regular monthly business meeting or meetings of the organization for the transaction of ordinary business will be held as stated in the Policy and Procedures Manual.

(c) Special meetings:  a special meeting of the organization may be held any time upon the call of the President or upon the call of the Executive Committee, or upon demand, in writing, by a member in good standing, stating the object of the proposed meeting, and signed by not less than TEN (10) members entitled to vote.

All officers and members in good standing will be notified by mail and/or electronically of the time, place and purpose of any special meeting.  The time and place of such meeting will be fixed by the


Executive Committee.
(d)  Meetings of the Executive Committee will be held regularly at such time and place as the Committee may determine.  The Executive Committee will meet 1/2 hour prior to the regular monthly meetings to set the agenda of the Business Meeting.

(d)  Quorum:  one officer and six members of the organization entitled to vote will constitute a quorum at any but the Executive Committee Meeting(s) where three (3) members of the Executive Committee will constitute a quorum.

If not covered in the by-laws, regular and special meetings of the organization will be governed by the Roberts’ Rules of Order part one. 

Article VI
Officers
(a)  The officers of organization will be President, Vice-President, Recording Secretary, Membership Secretary, Treasurer, Executive Officer, and Publicity Officer.  The officers acting together will constitute the Executive Committee.  They will hold office for one year or until their successors are elected.  All the above named officers will be exempt from paying dues for the length of their office.

(b)  The Executive Committee will have general supervision and control of all the activities of the organization.  Three members of the Executive Committee will constitute a quorum.

(c)  The resignation of any officer must be accepted by a majority vote of the remaining members of the Executive Committee.

(d)  A vacancy in the Executive Committee will be filled by a majority vote of the remaining members of the Committee, and approved by the organization.  If more than one vacancy exists, a special meeting of the organization will be called and new officers elected to fill the vacancies until the date of the next annual meeting as provided in article v (a).

(e) Trustees:  an election will be held for the purpose of selecting three (3) trustees.  The initial election will elect one (1) trustee for three (3) years, one (1) trustee for two (2) years, and one (1) trustee for one (1) year.  Thereafter, one (1) trustee will be elected each year for a three (3) year term.  The election of trustee will coincide with the regular election of officers on the second Tuesday in October.

(f)  All elected officers will take office the first day of January.

Article VII
Suspension or expulsion
(a)  Any member may be suspended or expelled from the organization for any cause deemed sufficient by the Executive Committee or by the organization, and by a two thirds (2/3) affirmative vote of members (in good standing) present at any regular or special meeting.

Article VIII
Amendments
Any proposed amendments to these by-laws may be introduced by any member of the organization at any regular meeting or special meeting called for that purpose.  Such proposed amendments must be submitted in writing and read at one (1) meeting previous to the voting or adoption of such amendments.  A two thirds (2/3) affirmative vote of the members (in good standing) present will be necessary for passage.

Article IX

Policy and Procedure Manual
A Policy and Procedure Manual will be developed and adopted by the organization.  This manual will guide the operation, management, and business of the organization.  The Policy and Procedure Manual may be amended from time to time by a majority vote of members (in good standing) present at a Regular or Special meeting of the organization.

By-Laws revised and adopted at a meeting of the Moundsville & Pistol Club held
on __________________, 2015
_______________________________________ - Recording Secretary

POLICY AND PROCEDURES MANUAL of the MOUNDSVILLE RIFLE AND PISTOL CLUB, INC.

Membership

Any citizen of the united states 18 years of age or older and who can legally poses a firearm may become a member of this organization,

Classes of Membership are:
     Individual
     Family
     Senior - individual 65 Yrs. of age or older.
     Senior Family Membership is for a Senior & their Significant other.
     Honorary
     Lifetime
     Senior Lifetime

Members with voting rights must be 18 years or older.  If they are turning 18 years of age after a family membership has been paid, they will have to purchase a membership on January of the next year.

 A family membership will consist of an adult and a spouse (or significant other) plus children under the age of 18.  Part-time parents having custody of children are entitled to a family membership.  Names and birthdays of family members will be required.  Family memberships will have two (2) voting rights.

Senior couples adult and a spouse (or significant other) will have two (2) voting rights.

Honorary membership:  there will be no honorary membership granted unless approved by a three fourths (3/4) affirmative vote of the members present at any regular or special meeting.

Dues

Rates shall be determined by the Executive Committee prior to the start of each fiscal year and be stated in the Policy and Procedure Manual

     Family membership $ 80
     Single membership $ 65
     Senior / Senior Family membership $ 25
     Life time membership $ 400
     Senior Lifetime $ 250
The color (s) of the membership cards will be at the discretion of the Treasurer and Membership Secretary.

Meetings
Time and place:  The regular monthly and annual meetings of the organization will be held at the club room at the indoor range at Valley Fork Park, Eastern 12th  Street, Moundsville, WV.  Meeting time will be determined and announced by the Executive Committee.


Meetings of the Executive Committee will be held regularly at such time and place as the Committee may determine.  The Executive Committee will meet 1/2 hour prior to the regular monthly meetings to set the agenda of the Business Meeting.

Duties of officers and Other Named Positions

(a)  President:  the president will preside at all meetings of the organization and the Executive Committee.  He/she will be a member ex-officio of all regular and special committees, and will perform all such other duties as usually pertain to his/her office.

(b)  Vice-President:  the vice-president will perform the duties of the president in his/her absence or at his/her request.

(c)  Recording Secretary:  the recording secretary will conduct all official correspondence.  He/she will notify the members of the Executive Committee of all meetings and will notify all members of special and annual meetings as required by article v.  He/she will keep a true record of all meetings of the Executive Committee and of the organization and have custody of the books and papers of the organization.  In the absence of the recording secretary, the president will appoint another member to accurately record the minutes of the meetings.
 
(d)  Membership Secretary:  all applications for membership in the organization shall be made to the membership secretary.  He/she will be responsible for the collection of all fees and dues, and will remit the same to the treasurer, taking his/her proper receipt thereof.

(e)  Treasurer:  the Treasurer will have charge of all funds of the organization and place the same in such bank or banks as may be approved by the Executive Committee.  Such money will only be withdrawn by check signed by the treasurer or president.  The first meeting of each year, he/she will give a report on the finances of the previous year.  This report will list all moneys and their sources that were taken in plus all expenditures.  This report will also include a summary of all certificates of deposits, the face value, interest earnings for the year on each certificate and the value of each certificate at the end of the year.  No business agreements will be made or bills paid unless they are approved by majority vote at a regular or special meeting of the organization.  The treasurer will pay all club bills by check only.  Utilities bills such as: Propane, Electric, and Water will be paid upon receipt of the bill.

(f)  Executive Officer:  the Executive Officer will have charge of the ranges of the organization, the printing of scorecards, the arranging of competitions, etc.  He/she will contract no bills without the authority of the Executive Committee.

(g)  Publicity Director:  the Publicity Director will be in charge of publicizing all organization activities as directed by the Executive Committee.

(h)  Trustees:  the Trustees will conduct all legal business of the organization, sign all contracts, and take care of all tax matters of the organization.  Two (2) trustees will be required to conduct all business and sign all documents in the organization’s name.  A trustee is not entitled to free membership (revised 07 / 14 / 2015.

 
(i)  Range Safety Officers:    Range Safety Officers must be NRA certified and will have absolute charge of the firing range and at all Club sponsored shoots.  They will enforce the range rules and regulations at the site of this organization’s shooting activities, and will perform his/her duties under the direction and by the authority of the Chief range safety.  Range Safety Officers are the authority figure on the range and have the responsibility of making the final decision on all range safety matters.  They can at any time, remove any shooter with the assistance of the law enforcement for what the Range Safety Officer considers unsafe actions, bad attitude, and/or causing a disturbance that affects the safety and shooting of others.  A Range Safety Officer is entitled to a free membership only if he/she “works the range” 60 % of the “shooting” days during the previous year.

Attendance
All officers of the organization must be present and not miss more than three months consecutive meetings unless under special circumstances as determined by the Executive Committee.  Failure of an officer to attend three months consecutive meetings may result in removal from office by a vote of the Executive Committee.
A member must attend 60% of the meetings prior to being nominated for an office.

Suspension or expulsion
A member may make petition, in writing to the Executive Committee for reinstatement once he/she has been removed for Club membership.

Use of the Range by Other Groups / Organizations
An application by the person, group(s) or organization(s) for use of the Club’s facilities will be submitted in writing or electronically to the Executive Committee for consideration.  The Executive Committee has the authority to approve or disapprove such use.

If the Club facilities are to be used for teaching a class or classes for qualifying for concealed carry permits, the instructor(s) must have been a member of the Club six month prior to the class/classes.  Additionally the first time the Instructor(s) teaches the class / classes, the class will be observed by a Club Officer or a Club Range Safety Officer.


Issue of keys to Club facility

Meeting January 26th 2016 - Chrissy said that we should have a way for giving out keys and getting them back. Dave suggested the executive committee should have the vote on who gets them or should turn them in. Dave motioned to accept and Chrissy 2nd. All in favor, passed and carried.



This Policy and Procedures Manual adopted at a meeting of the Moundsville Rifle and Pistol Club held on __________________, 2015

 _____________________________________ - Recording Secretary

 Policy and Procedures Manual Revisions / additions:
07/28/2015 – change in dues
07 / 14 / 2015 -  eliminated free membership for Trustees.

1/26/2016 - issue of keys.